Running a business today often means managing multiple sales channels, locations, or franchise branches. And with Square for payment processing, it’s common to operate multiple Square accounts to keep operations organized.

But the real challenge is tracking performance across all those accounts. The solution is to combine the data from multiple Square accounts into one report, and that’s exactly what we will cover in this blog.

Benefits of Combining Data from Multiple Square Accounts into One Report

When your business runs on multiple Square accounts, it’s like trying to piece together a puzzle with half the pieces missing. You might see how one store or sales channel is doing, but without a full picture, every decision feels like a guess.

That’s why a consolidated report is essential for clarity and efficiency. By bringing everything into one place, sellers can:

• Track overall business performance without juggling multiple logins.

• Compare store locations or business units side by side.

• Simplify accounting and reconciliation with a single dataset.

• Save valuable time; otherwise, you may lose out on manual exports.

Simply put, combined reporting helps you see the big picture of your business.

Methods to Combine Data from Multiple Square Accounts

Here, in this section, we’ll break down each method to help you find the best fit for your business.

1. Manual Export + Spreadsheet Tools

The simplest way:

• Export reports from each Square account.

• Merge them into Google Sheets or Excel.

• Use pivot tables and formulas to create one consolidated report.

This method is suitable for small businesses with only a few accounts.

2. Business Intelligence (BI) Tools

Platforms like Google Data Studio, Power BI, or Tableau can connect to Square’s API and automatically pull data from multiple accounts. This allows you to:

• Visualize sales trends across accounts.

• Create real-time, dynamic dashboards.

• Schedule automated updates.

This method is suitable for growing businesses that require more in-depth analytics.

3. Custom API Solutions

For complete control, developers can utilize the Square API to create a custom dashboard. This setup fetches data from all accounts and generates reports tailored to your business needs.

This method is suitable for large enterprises or businesses with in-house tech resources.

Which Method Should You Go With?

• Few accounts + simple needs → Manual export + Excel/Google Sheets.

• Medium-sized business + analytics focus → BI tools like Power BI or Data Studio.

• Large business + automation goal → Custom API solution.

• Need easier multi-account management (but not reporting) → QuickSync is a great fit.

How QuickSync Helps With Multi-Account Management

It is worth noting here that QuickSync doesn’t directly generate a combined report. However, it does simplify multi-account management by giving you:

• A centralized dashboard – Manage multiple Square accounts from one dashboard without constant switching.

• Streamlined product, inventory, and order management – Keep your operations consistent across accounts.

• Time savings – Instead of handling each account separately, QuickSync makes it easier to oversee them all together.

Note: QuickSync facilitates multi-account management, but if your goal is to generate a consolidated report, you’ll still need to use spreadsheets, BI tools, or a custom API setup.

Best Practices for Combining Reports

Combining reports from multiple Square accounts doesn’t have to be messy. Follow the best practices mentioned below to ensure accuracy, save time, and transform scattered data into actionable insights.

1. Use consistent report formats and date ranges

2. Review the combined data for accuracy

3. Automate syncing wherever possible to reduce errors

4. Clean, accurate reports provide actionable insights

With clean, unified reports, you’ll gain clearer insights and make smarter business decisions without the manual hassle.

Wrapping it up

Combining data from multiple Square accounts is not as complex as it seems. Whether through manual exports, BI tools, or custom solutions, the goal is always clear, accurate, and actionable insights. Unified reporting goes beyond saving time — it drives smarter decisions powered by data, not guesswork.

Once your data is unified, QuickSync makes managing products, inventory, and orders across Square accounts simple. Try Quicksync free for 14 days and experience the effortless inventory, product, and order management.