Connecting your Etsy shop to QuickBooks can save hours of bookkeeping each week and reduce the stress of managing your finances manually. However, QuickBooks doesn’t directly connect with Etsy, so you need a third-party tool like QuickSync to connect these two apps. Etsy QuickBooks integration gives you accurate financial reports, makes tax filing simpler, and gives you a picture of your profits.

Benefits of Connecting an Etsy Store to QuickBooks

Connecting QuickBooks Online to your Etsy account is more than just saving time; it changes how you run your shop. Here’s how connecting Etsy to QuickBooks helps:

1. Less Manual Work

You can say goodbye to manual data entry for Etsy sales. There is no need to keep track of refunds, calculate Etsy sales taxes, or transaction fees anymore. Everything will automatically be updated in your QuickBooks account.

2. No Errors

Since all the store data is automatically being updated on QuickBooks online software, you don’t risk typing mistakes or forgetting to record Etsy deposits.

3. Better Cash Flow Tracking

Etsy QuickBooks integration keeps you informed about how much money is coming in and going out. Automatic updates make it easier to monitor your cash flow accurately.

4. Easier Business Decisions

With up-to-date sales and inventory data in QuickBooks, you can make smarter decisions, like knowing when to restock, which products are doing well, or when it’s time to run a sale.

Choosing the Right App to Connect Etsy With QuickBooks

In order to integrate Etsy with QuickBooks Online, you need a third-party app that works efficiently for your business. Consider the following features when choosing an integration software for Etsy.

• Easy Setup: Choose an easy-to-use app that you can manage on your own. Look for apps that offer simple instructions and video tutorials for installations.

• Responsive Support: Make sure the app has a good support team that actually replies when you need help.

• Must-have features: Look for an app that offers features that will make running an Etsy shop easier, like inventory syncing, product syncing, and order syncing.

• Real-time Syncing: Your Etsy QuickBooks integration app should offer real-time syncing, not daily syncing or weekly syncing. 

• Positive Reviews: Look for the positive reviews of the integration software before moving forward with it.

Best Tool for Etsy QuickBooks Integration: QuickSync

Among all apps, QuickSync stands out as an excellent tool to integrate Etsy with QuickBooks Online. QuickSync has all the important features that will make your work easier, like;

• It syncs inventory, products, and orders between Etsy and QuickBooks Online.

• Keeps your accounts accurate without manual entry.

• Supports real-time updates for:

  • Items & stock levels

  • Invoices & sales receipts

  • Payments & refunds

• It's an easy-to-use app that offers real-time syncing.

• Can sync multiple e-commerce channels such as WooCommerce, eBay, Amazon, etc.

Step-by-Step: How to Connect QuickBooks to Etsy Account Using QuickSync?

Go through the following steps to integrate Etsy with QuickBooks accounts: 

Step 1: Sign Up for QuickSync

Create an account on the QuickSync, using your name, email address, and company name. Then, click on submit.

Step 2: Connect Your Etsy Account

Go to Dashboard → Connect Store → Etsy → then connect your Etsy store. Log in to your Etsy account and approve access.

Step 3: Update Your Etsy Account Settings

After you authorise the access, QuickSync will import your shop, taxonomy (categories), shipping profiles, return policies, and catalogue.

During this process, a progress window will appear on the dashboard. You will see a "Review Settings" option in the dashboard. You can update these settings as per your preference:

• Default Category for new products

• Who made? / When made? options

• Return Policy (No returns or 7–90 days)

• Shipping Profile: pick default, set processing time

• Package Size (Small, Medium, Large, XL, or Custom)

• Default Weight (0.1–1000 lb) Authorize QuickSync to access your Etsy store data.

After finalizing these details, click on the "Save Changes" option.

Step 4: Connect Your QuickBooks Account

After connecting your Etsy account, click on the “+ Connect Store” option and connect your QuickBooks account with QuickSync. Approve QuickSync's access to items, payments, and accounting.

After authorisation, QuickSync imports your company info, home currency, chart of accounts, and existing Items.

Step 5: Start Syncing

Choose from various syncing options like order syncing, product syncing, or inventory syncing according to your business needs, and continue.

Step 6: Special Settings

QuickSync offers an order syncing feature between QuickBooks and Etsy. When you turn on "Order Syncing", you can choose QuickBooks as your fulfillment store. This means orders from your Etsy will automatically appear in QuickBooks, so you can track everything in one place.

Remember,

• QuickBooks will automatically create sales receipts or invoices for each order, including payment details.

• It will also create refund receipts for any canceled or returned orders.

These settings offered by QuickSync make managing sales and returns easier, saving you time and reducing mistakes.

Conclusion

Struggling to keep your Etsy finances organized?

Connect your Etsy shop to QuickBooks with QuickSync and simplify your financial management. Start your 14-day free QuickSync trial today!