Wholesale inventory management when trade and retail share a shelf
Trade buyers and retail buyers take stock from the same pallet, at prices that are nowhere near each other. QuickSync keeps one count behind both and applies your price rule per channel.
No credit card · nothing syncs until you switch it on
Trade shop · order #220812 units
WooCommerce148In sync
Square148In sync
QuickBooks148In syncOne trade order for twelve takes twelve off the retail shop as well, because there is one pallet rather than two. QuickBooks gets the invoice and the same figure on the books.
Two price lists, and one pallet behind them
The stock is shared and the commercial terms are not, so most wholesalers end up running two catalogues that slowly stop agreeing with each other.
A trade order empties the retail shop
One buyer takes twelve of something you had fourteen of. The retail listing still says fourteen until somebody remembers, and the next two consumer orders are ones you cannot fill.
The same product, priced twice
Trade pays one number and the public pays another, so the product exists twice in your systems. Change a cost and you have two places to remember, then three when you add a marketplace.
The books find out last
Orders arrive across several channels and reach the accounts as a monthly export somebody assembles by hand. The figure on the books is a description of last month.
| Trade and retail counted apart | One count, priced per channel |
|---|---|
| A trade order for twelve leaves the retail shop overselling | Twelve leaves every channel at once, retail included |
| The product duplicated so it can carry two prices | One item, with a price rule per channel on top of it |
| A cost change typed into each shop in turn | Typed once, applied everywhere your rule says |
| Invoices assembled for the accountant at month end | The invoice reaches QuickBooks as the order arrives |
| Nobody sure which channel took the last unit | Every movement carries the order and the channel |
The channels this vertical usually runs on
The table shows how each channel tells us about a change and what it does with orders: eleven hand theirs to us and seven can be told to fill one, so it asks those separately.
SupportedSupported, with a limitNot supported
| Channel | Stock | Sends us its orders | Can be sent one to fill | Tracking back | How we hear of a change |
|---|---|---|---|---|---|
 Lightspeed | Both ways | Yes | Yes | Marked shipped, no tracking number | The moment it happens |
| Square | Both ways | Yes | Yes | Square does not accept one | The moment it happens |
| Shopify | Both ways | Yes | Yes | Sent to the order | The moment it happens |
| WooCommerce | Both ways | Yes | Yes | Sent to the order | The moment it happens |
| QuickBooks | Both ways, as a book figure | Invoices go in, nothing comes back | Yes | Not applicable | Not applicable: QuickBooks is your books, not a shop |
What we do not do
Wholesale asks for three things worth being direct about, because two of them are the reason some wholesalers need a different tool.
No case-to-unit conversion
A case of twelve and a single unit are two SKUs with two counts. We will not break one into the other, so selling both means keeping both as their own line rather than relying on a conversion we do not perform.
QuickBooks only goes one way
Orders go into QuickBooks as invoices and nothing comes back out. Quantities do move both ways, but a QuickBooks figure is a bookkeeping number no shopper ever sees, so it is not one of the shops your customers buy from.
No customer-specific pricing
Price rules attach to a channel rather than to a buyer. If every trade account needs its own negotiated rate, that belongs in the trade storefront rather than here.
Four steps, and none of them a migration
Connect your till
You sign in to it the normal way and approve QuickSync on its own screen. Nothing to copy or paste, and you can withdraw it from either side whenever you like.
Connect where you sell online
The same again. One shop on its own has nothing to stay in step with, so you need at least two before anything happens.
Let it match your items
We line the catalogues up by SKU across the trade shop, the retail shop and QuickBooks, then show you what matched. Price rules are set per channel at this point rather than baked into the items.
Watch, then switch it on
Watch it in read-only for as long as you want. Switch on the retail channel first if you want the smaller blast radius.
Questions shop owners ask before connecting anything
Can I charge trade and retail different prices?
Yes. Set a rule once per channel, as a percentage, a fixed uplift or a price you type yourself, and we apply it whenever the price changes. One item can sit on a trade shop and a retail shop at two different numbers.
If a trade buyer takes twelve, does the retail shop know?
Yes, within about a second. There is one count behind both shops, so twelve leaving on a trade order takes the retail listing down by twelve at the same time.
Does QuickSync write to QuickBooks?
It does. Orders arrive in QuickBooks as invoices, and quantities move in both directions. What QuickBooks will not do is send orders back out. It is your books rather than a storefront, so nothing is listed there for a customer to buy.
Can it break a case into single units?
No. A case of twelve and a single are two SKUs with two counts, and we do not convert between them. If you sell both, keep both as their own line and let each carry its own figure.
Which channels can actually receive an order?
Seven of the thirteen: Shopify, WooCommerce, Square, Clover and Lightspeed, plus QuickBooks and Xero, which take it as an invoice. The other six hand orders out without taking them in. On Amazon, Etsy, eBay and TikTok Shop that is the marketplace’s rule; Squarespace and Wix are not marketplaces, but QuickSync does not create orders on them either. All six still send us their orders.
Do you support per-customer trade pricing?
Not directly. Our price rules attach to a channel, so a trade shop can carry one set of terms and a retail shop another. Rates negotiated per account belong in the storefront that knows who is logged in.
The combinations this usually involves
Each pair has its own page, because no two channels allow exactly the same things.
Or read about one channel on its own
What each one can and cannot do, and how quickly it does it.
One pallet, two price lists, no double-selling
Connect the trade shop and the retail shop, then place a trade order and watch the retail listing move. Bring QuickBooks in whenever you are ready.
No credit card required