Shopify QuickBooks integration that keeps your books in step with your stock
Yes. QuickSync writes each Shopify order into QuickBooks as its own invoice the second it’s placed and sets the quantity on hand on the matching item, so the books describe the shelf on the day, not the payout a week later. Say a Shopify order for three of one product lands at 4:12pm. On QuickBooks’ own connector, that sale reaches the books as part of the payout it belongs to, grouped with fees and refunds, days later when Shopify pays out. On QuickSync, at 4:12pm an invoice for that order is in the company file and the item’s quantity on hand has dropped by three. Both are correct. They answer different questions, and this page is about telling them apart before you pick one. Stock stays right on the shop, and the books match the shelves without anybody typing it twice.
From $19 a month for two shops · no credit card · connected in about ten minutes · nothing changes until you say so · Updated 18 September 2026
Shopify
QuickBooksHow to connect Shopify and QuickBooks
Connecting both shops takes about ten minutes. Then you leave it watching for a day or two to check the counts agree before you switch syncing on.
Connect Shopify
You approve QuickSync from the Shopify app store. Shopify asks which permissions to grant and you can withdraw them from the Shopify side at any time.
Connect QuickBooks
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
Let it match your products
We line the two catalogues up by SKU, then by title, and hand you a short list of anything we could not match. You decide what happens to those.
Watch, then switch it on
Leave it watching for a few days and check the numbers agree. When you are happy, let it start making changes, one shop at a time.
Choose how you keep Shopify and QuickBooks in sync
The ways to get Shopify sales into the books, and what each one gives up.
| Route | What it syncs | What it costs | Limits and exceptions |
|---|---|---|---|
| QuickBooks Connector for Shopify (Intuit) | Sales, refunds and processing fees, grouped by payout, into a review tab to match against the bank feed. | Free. | Payout-level: it doesn’t write an invoice per order or move the quantity on an item. Set up from inside QuickBooks Online. |
| A2X, Synder or another payout app | Each payout split into sales, fees, refunds and tax, to the penny. | From about $20 a month, varies by app. | Books only. A payout total can’t move the count on one item, and nothing here keeps a second shop level. |
| QuickSync Recommended | Each Shopify sale as its own invoice, and the quantity on hand on the matching QuickBooks item | $19 a month for two shops on Lite, after a 14-day trial with no card | Nothing comes back out of QuickBooks, by design |
What QuickSync syncs between Shopify and QuickBooks
One row per job, based on how QuickSync connects to Shopify and QuickBooks today. Where a side does not allow something, the cell says so.
SupportedNot supported
| What | Shopify | QuickBooks |
|---|---|---|
| Stock count | Both ways | Both ways, as a book figure |
| New listings | We can create and update | Not a storefront, so no listings |
| Prices | Sent, with your rule applied | Written to the item |
| Orders in | Into QuickSync | Invoices go in, nothing comes back |
| Tracking back | Sent to the order | Not applicable |
| Photos and options | Photos, sizes and colours | Not a storefront, so no photos |
| Update speed | Under a second | Under a second |
| Detection speed | The moment it happens | Not applicable: QuickBooks is your books, not a shop |
Keep Shopify and QuickBooks in step automatically
Every Shopify sale that is not written into QuickBooks is a stock figure and an invoice someone has to type twice, and a wrong stock figure is how you oversell. Connecting them removes that second pass.
| Two shops, run by hand | Two shops, connected |
|---|---|
| The last one sells in both shops within the same hour | Whichever shop sells it, the other one drops to match |
| Typing the same stock numbers into Shopify and QuickBooks each morning | One count, sent to both, without anyone opening a spreadsheet |
| Changing a price means editing the same product twice | Change it once and each shop gets the price you set for it |
| Orders in two dashboards, matched up by hand at the end of the week | Every order already matched to the right product |
| A refund leaves your numbers wrong until someone notices | A refund puts the stock back and tells both shops |
| Guessing how stale each shop’s number is | A sale reaches QuickBooks as an invoice in about a second |
One Shopify sale, synced in seconds
Real timings, second by second.
Shopify · order #447114:02:11Shopify41sold hereQuickBooks41+0.3sCorrecting QuickBooks takes under a second once we have the sale. The order is in your packing list with the Shopify order number on it, and a tracking number added later goes back to Shopify on its own.
There is no other direction: nothing is ever bought in QuickBooks, so it only ever receives.
What to know before you connect
Every Shopify QuickBooks integration has constraints. These are the ones that apply here.
One direction only
A Shopify sale becomes an invoice in QuickBooks in about a second. Nothing is ever bought in QuickBooks, so there is no sale there to wait on.
QuickBooks is your books, not a shop
Quantities in QuickBooks are a bookkeeping figure no shopper ever sees, and orders go in as invoices without coming back out. That is by design, not a gap.
Stock moves when you say so
QuickBooks is not a storefront, so there is no listing to publish. Stock and invoices move once you turn sync on; nothing invents a product page on Shopify.
Nothing waits here
Shopify announces the order. QuickBooks accepts the write. No timer sits between them.
Shopify tells us about an order the moment it’s placed, and writing to QuickBooks takes under a second from there. That makes this one of the quieter pairs to run: no interval to sit behind, no gap between the sale and the entry. Compare a marketplace pair, where an Etsy order is looked for every five minutes and a busy hour can put a few sales a step behind.
Where the same-second write pays off is the second shop. Most people asking this question run Shopify and something else, an Etsy shop, an Amazon listing, a Square till, and the QuickBooks item is the one place all of them meet. If the quantity there is set from every shop as each sells, the books describe the shelf. If it’s set from one shop’s payout every few days, they describe the past.
What a sale writes, and when the free connector is enough
Payout apps do the books from the deposit. We write the sale. Different questions, and some sellers run one of each.
We start from the order. A Shopify sale becomes an invoice in the company file you picked when you connected, in the order’s currency, with the customer matched by name or email, and we set the quantity on hand on the matching QuickBooks item. Change a price in Shopify and we write it onto the item too, so margin reports in QuickBooks stop drifting from what the shop charges. The SKU is how items pair: Shopify holds 255 characters, QuickBooks 100, so anything longer is cut to fit, and the two stop matching without an error. Give both the same SKU under 100 characters.
A payout app starts from the money that reached your bank. Shopify pays out every few days; the app takes that deposit, splits it into sales, fees, refunds and tax, and posts one entry that matches the bank line to the penny. That’s what an accountant wants at month end, and QuickBooks Connector for Shopify (Intuit’s own, free, set up from inside QuickBooks Online) does a plain version of it. Intuit’s listing has the current details. If that’s your whole job, use it and stop reading.
Cancel the order in Shopify and the invoice is voided. Nothing ever comes back out of QuickBooks: it’s your books, not a shop, so there’s no listing to create, no order to import from it, and no tracking number to send it. The quantity we set there is a figure for your reporting and your accountant, not a count a customer can buy from.
Two approvals
Approve QuickSync in Shopify, sign in to Intuit, pick the company file.
Approve QuickSync from the Shopify App Store; Shopify shows the permissions and you can withdraw them from its side at any time. Then sign in to Intuit and choose the company file. We write to that company and nothing else. Match products by SKU, decide which shop holds the true count on day one, and turn the sync on. Nothing is written to a live shop until you’ve looked at the match.
Two connected shops from $19 a month
Pricing is based on catalogue size, not order volume. Every plan includes two connected shops, and each extra shop adds the plan price again: three shops on Lite is $38 a month.
Lite
$19/mo for two shops1,000 items and up to eight connected integrations, with stock matched on both sides automatically. Enough for Shopify and QuickBooks on their own, at $19 a month for the two.
Pro
$29/mo for two shops2,500 items and up to eight connected integrations. Listings and orders sync here as well as stock. Most sellers running two shops properly end up here.
Ultra at $69 and Ultra+ at $99 add larger catalogues, price rules and setup help. Every plan starts with a 14-day free trial and no card.
Questions people ask about this pair
How quickly does QuickBooks update after something sells on Shopify?
Under a second in normal conditions. Shopify tells us the moment the sale happens, and the invoice and the stock figure are written to QuickBooks straight away. Nothing is ever bought in QuickBooks itself, so there is no sale there for us to go looking for. If QuickBooks is briefly unreachable we hold the update and keep trying rather than dropping it.
Does Shopify integrate with QuickBooks?
Yes, two ways. Intuit publishes a free QuickBooks Connector for Shopify that brings sales, refunds and fees into QuickBooks Online grouped by payout, for reconciling against the bank feed. A sync app such as QuickSync writes each Shopify order as its own invoice the moment it’s placed and sets the quantity on hand on the matching item.
How do I connect QuickBooks to Shopify?
For Intuit’s connector: open Integrations inside QuickBooks Online, find the Shopify connector and authorise your store. For QuickSync: approve it from the Shopify App Store, sign in to Intuit, pick the company file, then match products by SKU. Keep SKUs under 100 characters, QuickBooks’ limit.
What’s the best Shopify QuickBooks integration?
It depends on the job. Reconciling payouts to the penny: A2X or Synder, or Intuit’s free connector if your volume is modest. An invoice per sale with item quantities kept true across Shopify and your other shops: a sync app. Many sellers run one of each, because they answer different questions.
Does the QuickBooks integration sync inventory with Shopify?
QuickSync sets the quantity on hand on the QuickBooks item as Shopify sells, and as any other connected shop sells. It’s a bookkeeping figure: no customer buys from QuickBooks, so nothing flows back out of it into Shopify.
Is the Shopify QuickBooks integration real-time?
Yes. Shopify announces an order the moment it’s placed and the invoice is written to QuickBooks in under a second. There’s no polling in this pair.
What happens to the invoice when a Shopify order is cancelled?
The invoice is voided in QuickBooks and the item quantity is corrected. Refund handling and payout reconciliation stay with your accountant or a payout app; we don’t post to bank or clearing accounts.
How long can a SKU be for Shopify and QuickBooks?
One hundred characters. Shopify allows 255; anything longer is cut to 100 on the way to QuickBooks and stops matching the item. Use the same SKU under 100 characters in both.
Do my Shopify products show up as listings in QuickBooks?
No. QuickBooks is your books, not a storefront, so there is nothing to list. We write the item and the quantity as a bookkeeping figure, and orders arrive as invoices.
Do prices sync from Shopify to QuickBooks?
One way, yes. The price you set on Shopify is written to the matching item in QuickBooks, so the books read what you actually charge. QuickBooks never writes a price back, so that number stays yours to set on Shopify.
Does the tracking number go back to Shopify?
Yes, to Shopify. When you add a tracking number to an order we send it back and the buyer gets the shop’s normal notification. QuickBooks holds the invoice rather than the buyer, so there is nobody there to notify.
Do orders flow both ways with QuickBooks?
No. A Shopify sale becomes an invoice in QuickBooks. Nothing is imported back out of QuickBooks into your shops; it is a one-way accounting sink by design.
What happens if I refund a Shopify order?
The stock goes back on Shopify and the quantity on the books updates with it. Handle the invoice credit in QuickBooks the way you normally would; we keep the quantity right, not your accountant’s credit-note workflow.
Which plan do I need for Shopify and QuickBooks?
Lite covers Shopify and QuickBooks. Lite is $19 a month for two shops and holds 1,000 items, with up to eight connected integrations. You would move up a plan for catalogue size, and your bill goes up by another $19 if you connect a third shop.
Guides for running Shopify and QuickBooks together
Setup walkthroughs, edge cases and comparisons that go deeper than this page: each one is a sub-question, not another page chasing the same head term.
Connect another sales channel
Each combination has its own page, including the limits that apply to that pair, not a generic Shopify write-up with the logo swapped.
Or read about one shop on its own
Every channel has a page covering exactly what syncs, what does not, and how fast.
Connect Shopify and QuickBooks and watch one correct the other
Make one test sale and watch the other shop’s count drop. Ten minutes, no card, and nothing changes on either shop until you say so.
No credit card required
Setup guides for this pair
Connect each shop with its own walkthrough, then come back to this page for how Shopify and QuickBooks stay in step.