Amazon QuickBooks integration that keeps your books in step with your stock
For Amazon sellers who keep the books in QuickBooks. Amazon’s 20-character SKU is the shortest code of anything we connect, so it is the one that has to identify the item on the invoice too. Stock stays right on the shop, and the books match the shelves without anybody typing it twice.
No credit card · connected in about ten minutes · nothing changes until you say so · Updated 14 August 2026
Amazon
QuickBooksWhat a Amazon QuickBooks integration actually moves
One row per job, based on how QuickSync connects to Amazon and QuickBooks today. Where a side does not allow something, the cell says so.
| What | Amazon | QuickBooks |
|---|---|---|
| Stock count | We always send, and hear back for items you ship | Both ways, as a book figure |
| New listings | We can create and update | Not a storefront, so no listings |
| Prices | Sent, with your rule applied | Written to the item |
| Orders in | Into QuickSync | Invoices go in, nothing comes back |
| Tracking back | Amazon does not accept one from us | Not applicable |
| Photos and options | Photos, sizes and colours | Not a storefront, so no photos |
| How fast we update it | A second or two | Under a second |
| How fast it tells us | The moment it happens | Not applicable: QuickBooks is your books, not a shop |
Running Amazon alone versus with QuickBooks
Every Amazon sale that is not written into QuickBooks is a stock figure and an invoice someone has to type twice — and a wrong stock figure is how you oversell. Connecting them removes that second pass.
| Two shops, run by hand | Two shops, connected |
|---|---|
| The last one sells in both shops within the same hour | Whichever shop sells it, the other one drops to match |
| Typing the same stock numbers into Amazon and QuickBooks each morning | One count, sent to both, without anyone opening a spreadsheet |
| Changing a price means editing the same product twice | Change it once and each shop gets the price you set for it |
| Orders in two dashboards, matched up by hand at the end of the week | Every order already matched to the right product |
| A refund leaves your numbers wrong until someone notices | A refund puts the stock back and tells both shops |
| Guessing how stale each shop’s number is | A sale reaches QuickBooks as an invoice in about a second |
One Amazon order, start to finish
Real timings, second by second.
Amazon · order #447114:02:11Amazon41sourceQuickBooks41+0.3sCorrecting QuickBooks takes under a second once we have the sale. The order is in your packing list with the Amazon order number on it.
There is no other direction: nothing is ever bought in QuickBooks, so it only ever receives.
Connecting Amazon and QuickBooks takes about ten minutes
Most of that is us matching your catalogues. The two connections themselves are a login each.
Connect Amazon
You authorise QuickSync in Seller Central for the marketplaces you sell in.
Connect QuickBooks
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
Let it match your products
We line the two catalogues up by SKU, then by title, and hand you a short list of anything we could not match. You decide what happens to those.
Watch, then switch it on
Leave it watching for a few days and check the numbers agree. When you are happy, let it start making changes, one shop at a time.
The limits: know them before you connect
Every Amazon QuickBooks integration has constraints. These are the ones that apply here.
One direction only
An Amazon sale becomes an invoice in QuickBooks in about a second. Nothing is ever bought in QuickBooks, so there is no second direction to wait on.
Stock Amazon holds is left alone
We always send your count to Amazon, but we only take changes back for items you ship yourself. Anything Amazon stores and ships keeps its own count, which is Amazon’s to own.
Stock moves when you say so
QuickBooks is not a storefront, so there is no listing to publish. Stock and invoices move once you turn sync on; nothing invents a product page on Amazon.
Most Amazon and QuickBooks tools are doing your books
A2X, Synder and Intuit’s own connector all answer the settlement question. We answer a different one.
Search this and almost everything on the first page is an accounting bridge. They take an Amazon settlement, split it into sales, refunds, FBA fees, referral fees and reimbursements, and post the pieces so that the deposit hitting your bank reconciles against your books. If closing the month is what hurts, one of those is what you want and we will not pretend otherwise.
QuickSync is not that. We write each Amazon order into the company file as an invoice and set the quantity on hand for the item, and we do the same for every other shop you connect. The point is that the stock count in QuickBooks stops being a number someone types in once a quarter and starts following what actually sold.
These are complementary rather than competing, and running both is normal. An accounting bridge writes summaries and fees; we write invoices and quantities. They touch different records, so neither overwrites the other’s work.
Amazon cuts a SKU off at twenty characters
The tightest limit of any channel we support, and QuickBooks matches items by SKU.
Items pair up by SKU on both sides of this connection, and Amazon truncates anything longer than 20 characters on the way out. QuickBooks will hold 100. That mismatch is worth an hour of your time before you connect rather than a reconciliation afterwards, because a shortened SKU stops matching the item it belongs to and the quantity lands on nothing.
Twenty characters disappears quickly in a SKU built out of words, so it is the sellers with the tidiest-looking naming schemes who tend to trip over it. We truncate rather than refuse, which means nothing errors and nothing goes red; the count simply stops moving for that item.
The fix is dull and it works: list your longest SKUs, shorten the pattern once, then connect. It pays off across every other channel too, since Amazon’s limit is the tightest one you will meet.
Stock Amazon holds keeps its own count
We always send your figure out. We only take changes back for what you ship yourself.
For items you pick and post yourself, we hear about Amazon-side changes and carry them through to your other shops and to the quantity in QuickBooks. For anything Amazon stores and ships, we leave the count alone, because Amazon knows what is on its own shelves and we would be guessing at receipts, damages and returns that never pass through us.
That distinction matters more here than on a shop-to-shop pair. A book figure that silently disagrees with the warehouse is worse than no figure at all, so we would rather leave Amazon’s own count authoritative and say so plainly on this page.
Orders only travel one way as well. QuickBooks takes invoices in and does not hand orders back out, so nothing you do in the company file will ever create an Amazon listing or an Amazon order. QuickBooks is your books rather than a shop, and its quantity is a figure no shopper ever sees.
Two shops fits the smallest plan
Your catalogue size picks the plan, and your plan price covers two connected shops with every shop after that adding it again. Three shops on Lite is $38 a month.
Lite
$19/mo for two shops1,000 items and up to eight connected integrations, with stock matched on both sides automatically. Enough for Amazon and QuickBooks on their own, at $19 a month for the two.
Pro
$29/mo for two shops2,500 items and up to eight connected integrations. Listings and orders sync here as well as stock. Most sellers running two shops properly end up here.
Ultra at $69 and Ultra+ at $99 add larger catalogues, price rules and setup help. Every plan starts with a 14-day free trial and no card.
Questions people ask about this pair
How quickly does QuickBooks update after something sells on Amazon?
Under a second in normal conditions. Amazon tells us the moment the sale happens, and the invoice and the stock figure are written to QuickBooks straight away. Nothing is ever bought in QuickBooks itself, so there is no sale there for us to go looking for. If QuickBooks is briefly unreachable we hold the update and keep trying rather than dropping it.
Does QuickSync replace A2X or Synder for Amazon accounting?
No, and it is not trying to. Those tools break an Amazon settlement into sales, fees and reimbursements so your books reconcile against the deposit. We write each order in as an invoice and keep the stock quantity correct across your shops. Merchants commonly run one of each, because they write different records.
Does QuickSync sync Amazon FBA inventory to QuickBooks?
We always send your count out to Amazon, but for stock Amazon holds and ships we do not take Amazon’s changes back, so an FBA quantity stays Amazon’s to own. For items you ship yourself, changes flow both ways and reach the quantity on hand in QuickBooks.
Why is my Amazon item not updating in QuickBooks?
Almost always the SKU. Items match by SKU and Amazon truncates anything over 20 characters, so a longer one arrives shortened and pairs with nothing. Check the item has a SKU on both sides and that it fits inside 20 characters.
Do my Amazon products show up as listings in QuickBooks?
No. QuickBooks is your books, not a storefront, so there is nothing to list. We write the item and the quantity as a bookkeeping figure, and orders arrive as invoices.
Do prices sync from Amazon to QuickBooks?
One way, yes. The price you set on Amazon is written to the matching item in QuickBooks, so the books read what you actually charge. QuickBooks never writes a price back, so that number stays yours to set on Amazon.
Does the tracking number go back to Amazon?
No. Amazon has no way for us to send a tracking number back. QuickBooks holds the invoice rather than the buyer, so there is nobody there to notify either.
Do orders flow both ways with QuickBooks?
No. An Amazon sale becomes an invoice in QuickBooks. Nothing is imported back out of QuickBooks into your shops; it is a one-way accounting sink by design.
What happens if I refund an Amazon order?
The stock goes back on Amazon and the quantity on the books updates with it. Handle the invoice credit in QuickBooks the way you normally would; we keep the quantity right, not your accountant’s credit-note workflow.
Which plan do I need for Amazon and QuickBooks?
Lite covers Amazon and QuickBooks. Lite is $19 a month for two shops and holds 1,000 items, with up to eight connected integrations. You would move up a plan for catalogue size, and your bill goes up by another $19 if you connect a third shop.
Selling somewhere else as well?
Each combination has its own page, including the limits that apply to that pair, not a generic Amazon write-up with the logo swapped.
Or read about one shop on its own
Every channel has a page covering exactly what syncs, what does not, and how fast.
Connect Amazon and QuickBooks and watch one correct the other
Make one test sale and watch the other shop’s count drop. If it doesn’t work the way this page describes, you’ve spent ten minutes and no money.
No credit card required
Setup guides for this pair
Connect each shop with its own walkthrough, then come back to this page for how Amazon and QuickBooks stay in step.