WooCommerce QuickBooks integration that keeps your books in step with your stock
Every WooCommerce order has to reach QuickBooks somehow, and a connector is what does it without anyone keying the same sale in twice. For WooCommerce shops whose bookkeeping happens in QuickBooks. WooCommerce allows the longest SKU of anything we connect at 300 characters and QuickBooks takes 100, so the item code on the invoice is the shortened one. Stock stays right on the shop, and the books match the shelves without anybody typing it twice.
No credit card · connected in about ten minutes · nothing changes until you say so · Updated 14 August 2026
WooCommerce
QuickBooksWhat a WooCommerce QuickBooks integration actually moves
One row per job, based on how QuickSync connects to WooCommerce and QuickBooks today. Where a side does not allow something, the cell says so.
| What | WooCommerce | QuickBooks |
|---|---|---|
| Stock count | Both ways | Both ways, as a book figure |
| New listings | We can create and update | Not a storefront, so no listings |
| Prices | Sent, with your rule applied | Written to the item |
| Orders in | Into QuickSync | Invoices go in, nothing comes back |
| Tracking back | Sent to the order | Not applicable |
| Photos and options | Photos, sizes and colours | Not a storefront, so no photos |
| How fast we update it | Under a second | Under a second |
| How fast it tells us | The moment it happens | Not applicable: QuickBooks is your books, not a shop |
Running WooCommerce alone versus with QuickBooks
Every WooCommerce sale that is not written into QuickBooks is a stock figure and an invoice someone has to type twice — and a wrong stock figure is how you oversell. Connecting them removes that second pass.
| Two shops, run by hand | Two shops, connected |
|---|---|
| The last one sells in both shops within the same hour | Whichever shop sells it, the other one drops to match |
| Typing the same stock numbers into WooCommerce and QuickBooks each morning | One count, sent to both, without anyone opening a spreadsheet |
| Changing a price means editing the same product twice | Change it once and each shop gets the price you set for it |
| Orders in two dashboards, matched up by hand at the end of the week | Every order already matched to the right product |
| A refund leaves your numbers wrong until someone notices | A refund puts the stock back and tells both shops |
| Guessing how stale each shop’s number is | A sale reaches QuickBooks as an invoice in about a second |
One WooCommerce order, start to finish
Real timings, second by second.
WooCommerce · order #447114:02:11WooCommerce41sourceQuickBooks41+0.3sCorrecting QuickBooks takes under a second once we have the sale. The order is in your packing list with the WooCommerce order number on it, and a tracking number added later goes back to WooCommerce on its own.
There is no other direction: nothing is ever bought in QuickBooks, so it only ever receives.
Connecting WooCommerce and QuickBooks takes about ten minutes
Most of that is us matching your catalogues. The two connections themselves are a login each.
Connect WooCommerce
You install the QuickSync plugin on your WordPress site and paste a key. Nothing on your shop changes until you turn a sync on.
Connect QuickBooks
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
Let it match your products
We line the two catalogues up by SKU, then by title, and hand you a short list of anything we could not match. You decide what happens to those.
Watch, then switch it on
Leave it watching for a few days and check the numbers agree. When you are happy, let it start making changes, one shop at a time.
The limits: know them before you connect
Every WooCommerce QuickBooks integration has constraints. These are the ones that apply here.
One direction only
A WooCommerce sale becomes an invoice in QuickBooks in about a second. Nothing is ever bought in QuickBooks, so there is no second direction to wait on.
QuickBooks is your books, not a shop
Quantities in QuickBooks are a bookkeeping figure no shopper ever sees, and orders go in as invoices without coming back out. That is by design, not a gap.
Stock moves when you say so
QuickBooks is not a storefront, so there is no listing to publish. Stock and invoices move once you turn sync on; nothing invents a product page on WooCommerce.
A plugin and key
WooCommerce is one of the few that runs on your own server.
Most of what we connect to is an approval you click inside someone else’s dashboard. WooCommerce isn’t: you install the QuickSync plugin on your WordPress site and paste in a key. Your own hosting sits in the path, which is a difference worth noting rather than a warning.
What you get for it is that nothing on your shop changes when you connect. The plugin sits there until you switch a sync on, so you can install it, look at what has been matched to what, and only then decide whether to let anything be written. On a live shop taking real orders, that order of events is the point.
QuickBooks connects the ordinary way. You sign in to Intuit and pick the company file, and we write to that company and no other.
Where shipping lives
WooCommerce takes a tracking number. An invoice has nowhere to put one.
When you ship, we write the carrier and tracking number onto the WooCommerce order so the buyer can follow it. QuickBooks gets no part of that. There’s no field on an invoice to hold it and no buyer on that side to tell, so the shipping detail stops at your shop.
That’s the right home for it, and it only becomes awkward if you’ve been treating QuickBooks as the record of what left the building. It isn’t one. The invoice says what was sold and for how much; where the parcel went sits on the WooCommerce order and in QuickSync.
Month end makes the same boundary obvious from the other direction. The quantity on the books is a figure, not a shelf — a stock-take you run in WooCommerce reaches QuickBooks in about a second, and it’s the shop that decides what the number ought to be. Nobody buys anything from a ledger.
Two shops fits the smallest plan
Your catalogue size picks the plan, and your plan price covers two connected shops with every shop after that adding it again. Three shops on Lite is $38 a month.
Lite
$19/mo for two shops1,000 items and up to eight connected integrations, with stock matched on both sides automatically. Enough for WooCommerce and QuickBooks on their own, at $19 a month for the two.
Pro
$29/mo for two shops2,500 items and up to eight connected integrations. Listings and orders sync here as well as stock. Most sellers running two shops properly end up here.
Ultra at $69 and Ultra+ at $99 add larger catalogues, price rules and setup help. Every plan starts with a 14-day free trial and no card.
Questions people ask about this pair
How quickly does QuickBooks update after something sells on WooCommerce?
Under a second in normal conditions. WooCommerce tells us the moment the sale happens, and the invoice and the stock figure are written to QuickBooks straight away. Nothing is ever bought in QuickBooks itself, so there is no sale there for us to go looking for. If QuickBooks is briefly unreachable we hold the update and keep trying rather than dropping it.
How do I sync WooCommerce with QuickBooks?
Install the QuickSync plugin on your WordPress site and paste a key, then sign in to Intuit and pick the company file you want written to. Orders arrive as invoices against that company and nothing else. WooCommerce allows a 300-character SKU and QuickBooks takes 100, so the item code on the invoice is the shortened one.
Do my WooCommerce products show up as listings in QuickBooks?
No. QuickBooks is your books, not a storefront, so there is nothing to list. We write the item and the quantity as a bookkeeping figure, and orders arrive as invoices.
Do prices sync from WooCommerce to QuickBooks?
One way, yes. The price you set on WooCommerce is written to the matching item in QuickBooks, so the books read what you actually charge. QuickBooks never writes a price back, so that number stays yours to set on WooCommerce.
Does the tracking number go back to WooCommerce?
Yes, to WooCommerce. When you add a tracking number to an order we send it back and the buyer gets the shop’s normal notification. QuickBooks holds the invoice rather than the buyer, so there is nobody there to notify.
Do orders flow both ways with QuickBooks?
No. A WooCommerce sale becomes an invoice in QuickBooks. Nothing is imported back out of QuickBooks into your shops; it is a one-way accounting sink by design.
What happens if I refund a WooCommerce order?
The stock goes back on WooCommerce and the quantity on the books updates with it. Handle the invoice credit in QuickBooks the way you normally would; we keep the quantity right, not your accountant’s credit-note workflow.
Which plan do I need for WooCommerce and QuickBooks?
Lite covers WooCommerce and QuickBooks. Lite is $19 a month for two shops and holds 1,000 items, with up to eight connected integrations. You would move up a plan for catalogue size, and your bill goes up by another $19 if you connect a third shop.
Guide for running WooCommerce and QuickBooks together
A setup walkthrough that goes deeper than this page — a sub-question, not another page chasing the same head term.
Selling somewhere else as well?
Each combination has its own page, including the limits that apply to that pair, not a generic WooCommerce write-up with the logo swapped.
Or read about one shop on its own
Every channel has a page covering exactly what syncs, what does not, and how fast.
Connect WooCommerce and QuickBooks and watch one correct the other
Make one test sale and watch the other shop’s count drop. If it doesn’t work the way this page describes, you’ve spent ten minutes and no money.
No credit card required
Setup guides for this pair
Connect each shop with its own walkthrough, then come back to this page for how WooCommerce and QuickBooks stay in step.