WooCommerce QuickBooks integration that keeps your books in step with your stock
Yes. QuickSync writes each WooCommerce order into QuickBooks as its own invoice the second it’s placed, sets the quantity on hand on the matching item, and does the same for every other shop that sells the same stock. Say a WooCommerce order for a case of twelve comes in at 9:40 on a Monday. With a payout connector, that sale reaches QuickBooks inside the deposit it belongs to, grouped with fees and refunds, when the payment provider pays out. With QuickSync, at 9:40 there’s an invoice for it in the company file and the item’s quantity on hand is twelve lower. This page is about which of those you’re after, what the invoice carries, and how WooCommerce connects, which is not the plugin most articles describe. Stock stays right on the shop, and the books match the shelves without anybody typing it twice.
From $19 a month for two shops · no credit card · connected in about ten minutes · nothing changes until you say so · Updated 18 September 2026
How to connect WooCommerce and QuickBooks
Connecting both shops takes about ten minutes. Then you leave it watching for a day or two to check the counts agree before you switch syncing on.
Connect WooCommerce
You enter your shop address, log in to your WordPress admin when we send you there, and approve the API access request. WooCommerce hands the keys back to us. Nothing on your shop changes until you turn a sync on.
Connect QuickBooks
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
Let it match your products
We line the two catalogues up by SKU, then by title, and hand you a short list of anything we could not match. You decide what happens to those.
Watch, then switch it on
Leave it watching for a few days and check the numbers agree. When you are happy, let it start making changes, one shop at a time.
Choose how you keep WooCommerce and QuickBooks in sync
The ways to get WooCommerce sales into the books, and what each one gives up.
| Route | What it syncs | What it costs | Limits and exceptions |
|---|---|---|---|
| QuickBooks Connector for WooCommerce (Intuit) | Sales, refunds and fees from WooCommerce into QuickBooks Online for reconciling. | Free. | Payout-level: no invoice per order, no item quantity moved, nothing that keeps a second shop level. |
| A2X, Synder or another payout app | Each payout split into sales, fees, refunds and tax. | From about $20 a month. | Books only. A payout total can’t move the count on one item. |
| QuickSync Recommended | Each WooCommerce sale as its own invoice, and the quantity on hand on the matching QuickBooks item | $19 a month for two shops on Lite, after a 14-day trial with no card | Nothing comes back out of QuickBooks, by design |
What QuickSync syncs between WooCommerce and QuickBooks
One row per job, based on how QuickSync connects to WooCommerce and QuickBooks today. Where a side does not allow something, the cell says so.
SupportedNot supported
| What | WooCommerce | QuickBooks |
|---|---|---|
| Stock count | Both ways | Both ways, as a book figure |
| New listings | We can create and update | Not a storefront, so no listings |
| Prices | Sent, with your rule applied | Written to the item |
| Orders in | Into QuickSync | Invoices go in, nothing comes back |
| Tracking back | Sent to the order | Not applicable |
| Photos and options | Photos, sizes and colours | Not a storefront, so no photos |
| Update speed | Under a second | Under a second |
| Detection speed | The moment it happens | Not applicable: QuickBooks is your books, not a shop |
Keep WooCommerce and QuickBooks in step automatically
Every WooCommerce sale that is not written into QuickBooks is a stock figure and an invoice someone has to type twice, and a wrong stock figure is how you oversell. Connecting them removes that second pass.
| Two shops, run by hand | Two shops, connected |
|---|---|
| The last one sells in both shops within the same hour | Whichever shop sells it, the other one drops to match |
| Typing the same stock numbers into WooCommerce and QuickBooks each morning | One count, sent to both, without anyone opening a spreadsheet |
| Changing a price means editing the same product twice | Change it once and each shop gets the price you set for it |
| Orders in two dashboards, matched up by hand at the end of the week | Every order already matched to the right product |
| A refund leaves your numbers wrong until someone notices | A refund puts the stock back and tells both shops |
| Guessing how stale each shop’s number is | A sale reaches QuickBooks as an invoice in about a second |
One WooCommerce sale, synced in seconds
Real timings, second by second.
WooCommerce · order #447114:02:11WooCommerce41sold here
QuickBooks41+0.3sCorrecting QuickBooks takes under a second once we have the sale. The order is in your packing list with the WooCommerce order number on it, and a tracking number added later goes back to WooCommerce on its own.
There is no other direction: nothing is ever bought in QuickBooks, so it only ever receives.
What to know before you connect
Every WooCommerce QuickBooks integration has constraints. These are the ones that apply here.
One direction only
A WooCommerce sale becomes an invoice in QuickBooks in about a second. Nothing is ever bought in QuickBooks, so there is no sale there to wait on.
QuickBooks is your books, not a shop
Quantities in QuickBooks are a bookkeeping figure no shopper ever sees, and orders go in as invoices without coming back out. That is by design, not a gap.
Stock moves when you say so
QuickBooks is not a storefront, so there is no listing to publish. Stock and invoices move once you turn sync on; nothing invents a product page on WooCommerce.
What a sale writes, and when the free connector is enough
Payout apps do the books from the deposit. We write the sale.
We start from the order. Each WooCommerce order becomes its own invoice in the company file you chose, in the order’s currency, customer matched by name or email, and we set the quantity on hand on the matching QuickBooks item. Prices you change in WooCommerce are written onto the item too. WooCommerce allows the longest SKU of anything we connect, 300 characters; QuickBooks takes 100, so the code on the invoice is the shortened one, and a code over 100 stops matching without an error. Keep SKUs under 100 and identical in both.
Intuit’s QuickBooks Connector for WooCommerce, and payout apps such as A2X and Synder, start from the money that reached your bank and split it into sales, fees, refunds and tax so the deposit reconciles. That’s the accountant’s job and they do it well. If reconciling is your whole problem, take the free connector and stop here.
Nothing comes back out of QuickBooks. It’s your books, not a shop: no listing to create there, no order to import from it, no tracking to send it. Cancel the WooCommerce order and the invoice is voided.
An approval screen, not a plugin
WooCommerce asks you to approve API access. That’s the whole setup on the WordPress side.
Enter your shop’s address in QuickSync, log in to your WordPress admin when it sends you there, and approve the access request; WooCommerce hands the keys back to us and nothing on your shop changes until you turn a sync on. Three settings make that approval fail, all in WordPress: permalinks set to Plain, the WooCommerce REST API switched off, or a site that doesn’t load over https. Then sign in to Intuit and pick the company file.
WooCommerce announces its orders the moment they’re placed and QuickBooks accepts the write in under a second, so there’s no timer in this pair.
Where the tracking number lives
On the WooCommerce order, where the buyer can see it. Not on the invoice.
When you ship, we write the carrier and tracking number onto the WooCommerce order so the buyer can follow it. QuickBooks gets no part of that: there’s no field on an invoice to hold it and no buyer on that side to tell. If you’ve been treating QuickBooks as the record of what left the building, that record is the WooCommerce order.
Two connected shops from $19 a month
Pricing is based on catalogue size, not order volume. Every plan includes two connected shops, and each extra shop adds the plan price again: three shops on Lite is $38 a month.
Lite
$19/mo for two shops1,000 items and up to eight connected integrations, with stock matched on both sides automatically. Enough for WooCommerce and QuickBooks on their own, at $19 a month for the two.
Pro
$29/mo for two shops2,500 items and up to eight connected integrations. Listings and orders sync here as well as stock. Most sellers running two shops properly end up here.
Ultra at $69 and Ultra+ at $99 add larger catalogues, price rules and setup help. Every plan starts with a 14-day free trial and no card.
Questions people ask about this pair
How quickly does QuickBooks update after something sells on WooCommerce?
Under a second in normal conditions. WooCommerce tells us the moment the sale happens, and the invoice and the stock figure are written to QuickBooks straight away. Nothing is ever bought in QuickBooks itself, so there is no sale there for us to go looking for. If QuickBooks is briefly unreachable we hold the update and keep trying rather than dropping it.
Does WooCommerce integrate with QuickBooks?
Yes, two ways. Intuit’s free QuickBooks Connector for WooCommerce brings sales, refunds and fees into QuickBooks Online for reconciling. QuickSync writes each WooCommerce order as its own invoice the moment it’s placed and sets the quantity on hand on the matching item, across every shop you connect.
How do I connect WooCommerce to QuickBooks with QuickSync?
Enter your shop’s address in QuickSync, log in to WordPress when it sends you there and approve the API access request. If that fails, check that permalinks aren’t Plain, the WooCommerce REST API is on, and the site loads over https. Then sign in to Intuit, pick the company file, and match products by SKU under 100 characters.
Is there a free WooCommerce QuickBooks integration?
Yes, Intuit’s QuickBooks Connector for WooCommerce. It reconciles at payout level and doesn’t write an invoice per order or move item quantities. Use it if reconciling is the whole job.
Does QuickBooks sync inventory with WooCommerce?
QuickSync sets the quantity on hand on the QuickBooks item as WooCommerce and your other shops sell. It’s a bookkeeping figure; nothing flows back from QuickBooks into WooCommerce.
How fast does a WooCommerce order reach QuickBooks?
Under a second. WooCommerce announces the order as it’s placed and the invoice is written straight away. No polling in this pair.
How long can a SKU be for WooCommerce and QuickBooks?
One hundred characters. WooCommerce allows 300; anything longer is cut to 100 on the way to QuickBooks and stops matching the item.
Do my WooCommerce products show up as listings in QuickBooks?
No. QuickBooks is your books, not a storefront, so there is nothing to list. We write the item and the quantity as a bookkeeping figure, and orders arrive as invoices.
Do prices sync from WooCommerce to QuickBooks?
One way, yes. The price you set on WooCommerce is written to the matching item in QuickBooks, so the books read what you actually charge. QuickBooks never writes a price back, so that number stays yours to set on WooCommerce.
Does the tracking number go back to WooCommerce?
Yes, to WooCommerce. When you add a tracking number to an order we send it back and the buyer gets the shop’s normal notification. QuickBooks holds the invoice rather than the buyer, so there is nobody there to notify.
Do orders flow both ways with QuickBooks?
No. A WooCommerce sale becomes an invoice in QuickBooks. Nothing is imported back out of QuickBooks into your shops; it is a one-way accounting sink by design.
What happens if I refund a WooCommerce order?
The stock goes back on WooCommerce and the quantity on the books updates with it. Handle the invoice credit in QuickBooks the way you normally would; we keep the quantity right, not your accountant’s credit-note workflow.
Which plan do I need for WooCommerce and QuickBooks?
Lite covers WooCommerce and QuickBooks. Lite is $19 a month for two shops and holds 1,000 items, with up to eight connected integrations. You would move up a plan for catalogue size, and your bill goes up by another $19 if you connect a third shop.
Connect another sales channel
Each combination has its own page, including the limits that apply to that pair, not a generic WooCommerce write-up with the logo swapped.
Or read about one shop on its own
Every channel has a page covering exactly what syncs, what does not, and how fast.
Connect WooCommerce and QuickBooks and watch one correct the other
Make one test sale and watch the other shop’s count drop. Ten minutes, no card, and nothing changes on either shop until you say so.
No credit card required
Setup guides for this pair
Connect each shop with its own walkthrough, then come back to this page for how WooCommerce and QuickBooks stay in step.