QuickBooks Integration: Keep Your Sales Channels and Books in Sync
Stop exporting sales into QuickBooks manually every month. QuickSync’s QuickBooks integration sends every sale from every connected channel to QuickBooks as an invoice automatically and keeps your stock accurate on both sides in real time. No CSV. No double entry. No reconciliation headaches.
No credit card · connected in about ten minutes · nothing on QuickBooks changes until you say so
QuickBooksAccounting · your books, not a shop- Two-way stock sync, as a book figure
- No listings — not a storefront
- Invoices in from your sales, nothing back
- No sales to report — it is your books, not a shop
Everything Your QuickBooks Integration Syncs
Every feature. Every limitation. Everything your QuickBooks integration moves laid out clearly so you know exactly what to expect before you switch anything on.
SupportedNot supported
| The job | Does it? | What that means |
|---|---|---|
| Stock we send out | Yes, as a book figure | We write the quantity onto the item in QuickBooks so your books carry the same figure as your shops. Nobody has to type it in twice. |
| Stock we read in | Yes | We can ask QuickBooks for a product’s current number whenever something looks wrong, as well as taking the changes it reports. |
| Prices | Yes | The price you sell at is written onto the item in QuickBooks, so an invoice carries the figure the customer actually paid. |
| Orders coming in | No, by design | QuickBooks is your bookkeeping, so nothing sells there and there is no order for it to hand you. Invoices go in and nothing comes back out. |
| Orders going out | Yes | A sale anywhere else becomes an invoice in QuickBooks against the right customer and the right item, which is the whole reason to connect it. |
| Tracking going back | No | QuickBooks has no field for us to write a tracking number into. It is one of four integrations that will not accept one, so the shipping detail stays in QuickSync and in whichever shop the order came from. |
| Update speed | Under a second | We write new numbers to QuickBooks immediately. The outbound half is fast on all thirteen integrations. |
| Detection speed | Not applicable: QuickBooks is your books, not a shop | Nothing sells in QuickBooks, so there is nothing for it to tell us about. |
Connecting QuickBooks Is Simpler Than You Think
Two minutes to set up the QuickBooks connection. No developer, no code, and use the next few minutes to match your catalogue, and your QuickBooks integration is ready to go.
What you’ll do
Sign in to Intuit, choose the QuickBooks company file you want to connect, and approve access. QuickSync connects only to the company you select.
What QuickSync needs
QuickSync only asks for the product and stock access needed for the supported syncs. Your payment card details are never part of the connection.
How to disconnect
Changed your mind? Disconnect from QuickSync or from QuickBooks’ connected apps settings. Your existing products, stock, and orders stay in QuickBooks.
Clear View of Every Product’s Stock
Products, orders, and settings are all you need. There’s no complicated dashboard to learn just to see what’s happening with your inventory.
Each product has its own stock count, while every connected shop shows its current number alongside it. If two numbers don’t match, you’ll see the difference on the same row, along with when the stock was last corrected.
Because nothing is sold through QuickBooks itself, there’s no incoming order list to manage. Instead, QuickSync gives you a clear product stock view and keeps QuickBooks invoices aligned with sales from your connected shops.
- One clear stock count per product, with every shop’s number beside it.
- Unmatched products go to a review list, so QuickSync never has to guess.
- Set safety stock for each shop so your last few units stay protected.
| Product | SKU | Stock | QuickBooks | Updated |
|---|---|---|---|---|
| Classic Tee, Black, M | TS-BLK-M | 41 | 41 | 0.4s ago |
| Classic Tee, White, S | TS-WHT-S | 12 | 12 | 2m ago |
| Enamel Mug, Cream | MUG-CRM | 7 | 7 | 9m ago |
| Gift Box, Small | BOX-SM | 3 | 3 | 1h ago |
| Tote Bag, Natural | TOTE-NAT | 0 | 0 | 3h ago |
Two shops, because one on its own has nothing to stay in step with.
What to Expect From Your QuickBooks Integration
Every integration works a little differently. Here’s what to expect when you connect QuickBooks to your shop.
QuickBooks is for your books
QuickBooks is your accounting system, not another store. The stock number in QuickBooks is for your records and is not shown to your customers.
Your orders flow in, not out
Sales from your connected stores are sent to QuickBooks as invoices. Orders don’t come back from QB because customers do not buy there.
You decide when syncing starts
We do not put an invoice or a quantity into QuickBooks until you have turned that direction on. Until then it watches and shows you what it would have done.
Sync QuickBooks With Your Store in About 10 Minutes
Get QuickBooks and your store connected in about 10 minutes. No code, no developer, and no complicated setup.
Connect QuickBooks
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
Connect the other shop
The same again for wherever else you sell. QuickBooks on its own has nothing to stay in step with, so you need at least two connected before anything happens.
Let it match your products
We line the catalogues up by SKU first, then by title, and hand you a short list of whatever we could not match. You decide what happens to those.
Watch, then switch it on
Leave it watching for a few days and check the numbers agree. When you are happy, let it start making changes, one shop and one direction at a time if you prefer.
Connect QuickBooks With All Your Sales Channels
Whether you sell on Shopify, Amazon, Etsy, eBay, Wix, or another channel, you can connect it with QuickBooks. Pick your store pair below to find its dedicated integration guide.
Or read about another shop on its own
Every integration has a page covering what it can and cannot do.
QuickBooks Integration Plans Starting at $19/Month
Start at $19/month and scale your plan as your catalogue grows. Every plan includes two connected shops and a 14-day free trial with no credit card required.
Lite
$19/mo for two shops1,000 items and up to eight connected integrations, with stock kept in step. QuickBooks counts as one of the eight, so there is room for seven more.
Pro
$29/mo for two shops2,500 items and up to eight connected integrations, and the point at which listings and orders start syncing as well as stock. Most sellers running a second shop end up here.
Ultra at $69 and Ultra+ at $99 add larger catalogues, price rules and setup help. Every plan starts with a 14-day free trial and no card.
QuickBooks Integration FAQs-
What is a QuickBooks integration?
A QuickBooks integration connects your accounting system with the sales channels and apps you use, so supported sales, products, inventory, and other business data can move between them automatically instead of being entered manually.
What can QuickBooks integrate with?
QuickBooks can connect with a range of sales channels and business apps. QuickSync supports integrations with Shopify, Amazon, Etsy, eBay, WooCommerce, Square, Clover, Wix, Squarespace, TikTok Shop, Lightspeed, and other supported channels.
How do you sync QuickBooks with your store?
Connect your QuickBooks account and your store through QuickSync, match your products, choose what you want to sync, and turn syncing on. QuickSync then handles the supported sales and inventory updates automatically.
How do I connect QuickBooks to my shop?
There are multiple methods to connect your QuickBooks to other sales channels, but the best one is using a third-party integration solutions like QuickSync. Create a QuickSync account, connect your QuickBooks company, connect your sales channel, and match your products. You can review the setup before enabling the sync.
How do I integrate QuickBooks without Excel?
You can connect QuickBooks directly to your sales channels through an integration app such as QuickSync. This lets supported sales and inventory data sync automatically instead of relying on CSV or Excel files.
Can QuickBooks do inventory tracking?
Yes. QuickBooks Online can track inventory and quantities on hand. QuickSync takes it a step further by connecting QuickBooks with your store and automatically syncing supported inventory changes, so you don’t have to update stock in both places manually.
What are some ways to integrate with QuickBooks?
QuickBooks can be integrated through native connectors, third-party apps, or APIs. QuickSync provides a simple way to connect QuickBooks with supported sales channels and automate supported sales and inventory updates.
How does QuickBooks inventory sync work?
QuickSync connects your store with QuickBooks and keeps supported inventory quantities aligned between them. Products are matched between connected systems, and inventory changes can then be synced automatically.
How do I connect Shopify to QuickBooks?
QuickSync lets you connect your Shopify store with QuickBooks in a few steps. Connect both accounts, match your products, choose your sync preferences, and QuickSync automatically handles supported sales and inventory updates between your store and QuickBooks.
Sync QuickBooks With Your Store. Your Keyboard Has Done Enough.
Let QuickSync do the typing you shouldn’t have to. Connect QuickBooks to your shops and automate your sales and inventory sync. Try it free for 14 days.
No credit card required