Squarespace QuickBooks Integration: Keep Your Sales, Stock, & Orders in Sync

Every Squarespace sale goes into QuickBooks as an invoice, automatically.

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How to connect Squarespace and QuickBooks

Connect Squarespace
You generate an API key in Squarespace and paste it into QuickSync.
~1 minute
Connect QuickBooks
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
~1 minute
Choose what to sync
Pick all products or a list, the source store and its locations. Existing products match by SKU.
~5 minutes
Start syncing
Click Start Syncing. Stock aligns from your source store, then stays in step on its own.
Depends on catalogue size

14-day trial · no credit card · plans from $19/month for two stores

Step by stepHow to connect Squarespace Squarespace FAQs How to connect QuickBooks QuickBooks FAQs QuickSync setup guide Check your SKUs before syncing All docs

What QuickSync syncs between Squarespace and QuickBooks

What	Squarespace	QuickBooks
Stock count	Both ways	Both ways, as a book figure
New listings	We can create and update	Not a storefront, so no listings
Prices	Sent, with your rule applied	Written to the item
Orders in	Into QuickSync	Invoices go in, nothing comes back
Tracking back	Sent to the order	Not applicable
Photos and options	Photos, sizes and colours	Not a storefront, so no photos

Follow one Squarespace sale

For Squarespace shops that keep their books in QuickBooks. Squarespace tells us about an order the moment it is placed, so the invoice is written from the sale itself rather than from a nightly export.

Squarespace · order #447114:02:11

Classic Tee, Black, M1 × $24.00

Stock before this sale42

Synced automatically

QuickBooks invoice written

ChannelFigureUpdated

Squarespace41sold here

QuickBooks41updated

What to know before you connect

Inventory limit

QuickBooks is your books, not a shop

Quantities in QuickBooks are a bookkeeping figure no shopper ever sees, and orders go in as invoices without coming back out. That is by design, not a gap.

Manual control

Stock moves when you say so

QuickBooks is not a storefront, so there is no listing to publish. Stock and invoices move once you turn sync on; nothing invents a product page on Squarespace.

Two speeds

Orders arrive at once, stock corrections wait

Squarespace announces a sale straight away. A quantity you edit yourself waits for the next check.

Squarespace splits how it reports, and the split shows up in your books. An order is announced the moment it is placed, so the invoice for it is written promptly. A quantity you change by hand inside Squarespace is not announced at all, so finding it falls to a check that comes round every couple of minutes. Same shop, two speeds, and it is the second one you plan around.

The bookkeeping consequence is worth spelling out. Revenue in the company file keeps pace with your Squarespace sales, because those come to us as they happen. The quantity on hand is the figure that can trail: write off a damaged item or finish a stocktake in Squarespace, and the books hold the old number for a minute or two. If you run a stock report the instant you finish counting, run it again after the next check.

The rest of what we write is standard across every shop connected to a company file: an invoice with a line per product matched on SKU, further lines for whatever the sale added on top, and the item quantity kept in step. Tax needs one caveat. Outside Canada we send the lines non-taxable, so QuickBooks does not levy it a second time on an amount Squarespace has already taken, while Canadian files use the code you set up. Payouts and card fees are not ours to post.

Limits to plan for

The SKU has to fit inside sixty characters

Squarespace is the tighter side, and matching is what the whole connection rests on.

Items pair on their SKU, so the shorter allowance is the one that governs. QuickBooks will store 100 characters; Squarespace stops at 60. A longer code reaches Squarespace trimmed to fit, and a trimmed code no longer names the product it came from. Nothing goes red when this happens, which is why it usually turns up weeks afterwards as a count that has quietly stopped moving. Sort by SKU length before you connect, not after.

Two more things belong here. Orders travel inwards only: QuickBooks accepts invoices and hands nothing back, so nothing you do in the company file will produce a Squarespace order or a Squarespace product page. And there is nowhere in QuickBooks to record a tracking number, so anything you generate for a parcel stays in QuickSync. Neither is a gap we are working on; both are how the accounting side is built.

Guide for running Squarespace and QuickBooks together

Does Squarespace Integrate with QuickBooks? Sync Setup

Questions people ask about this pair

How do I connect Squarespace to QuickBooks?

You generate an API key in Squarespace and paste it into QuickSync. You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else. Then match items by SKU and turn the sync on. Keep SKUs within 60 characters, Squarespace’s limit.

Does QuickSync sync Squarespace inventory to QuickBooks?

Yes. Each Squarespace order is written into the company file as an invoice, and the quantity on hand for the matching item is kept up to date. Items pair on their SKU, which has to fit inside 60 characters because Squarespace stops there. Nothing travels back the other way, since QuickBooks does not release orders to anyone.

Do my Squarespace products show up as listings in QuickBooks?

No. QuickBooks is your books, not a storefront, so there is nothing to list. We write the item and the quantity as a bookkeeping figure, and orders arrive as invoices.

Do prices sync from Squarespace to QuickBooks?

One way, yes. The price you set on Squarespace is written to the matching item in QuickBooks, so the books read what you actually charge. QuickBooks never writes a price back, so that number stays yours to set on Squarespace.

Does the tracking number go back to Squarespace?

Yes, to Squarespace. When you add a tracking number to an order we send it back and the buyer gets the shop’s normal notification. QuickBooks holds the invoice rather than the buyer, so there is nobody there to notify.

Do orders flow both ways with QuickBooks?

No. A Squarespace sale becomes an invoice in QuickBooks. Nothing is imported back out of QuickBooks into your shops; it is a one-way accounting sink by design.

What happens if I refund a Squarespace order?

When Squarespace reports an actual restock, the inventory quantity can sync to the books. A refund alone does not restore stock. Handle invoice credits in QuickBooks separately.

Which plan do I need for Squarespace and QuickBooks?

Lite covers Squarespace and QuickBooks. Lite is $19 a month for two shops and holds 1,000 items, with up to eight connected integrations. You would move up a plan for catalogue size, and your bill goes up by another $19 if you connect a third shop.