Wix QuickBooks Integration: Sell on Wix. Keep QuickBooks in Step.

Wix and QuickBooks connect through an app rather than a built-in link: each Wix sale becomes its own invoice in QuickBooks Online, with the quantity on hand moved on the matching item.

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How to connect Wix and QuickBooks

  1. Connect Wix

    You connect your site from QuickSync and approve the install in Wix.

    ~1 minute

  2. Connect QuickBooks

    You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.

    ~1 minute

  3. Choose what to sync

    Pick all products or a list, the source store and its locations. Existing products match by SKU.

    ~5 minutes

  4. Start syncing

    Click Start Syncing. Stock aligns from your source store, then stays in step on its own.

    Depends on catalogue size
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Step by stepHow to connect QuickBooksQuickBooks FAQsQuickSync setup guideCheck your SKUs before syncingAll docs

What QuickSync syncs between Wix and QuickBooks

WhatWixQuickBooks
Stock countBoth waysBoth ways, as a book figure
New listingsWe can create and updateNot a storefront, so no listings
PricesSent, with your rule appliedWritten to the item
Orders inInto QuickSyncInvoices go in, nothing comes back
Tracking backSent to the orderNot applicable
Photos and optionsUp to 6 option groups, 100 optionsNot a storefront, so no photos

Follow one Wix sale

For sellers who run their storefront on Wix and their books in QuickBooks Online. Every Wix order becomes its own invoice in the company file you pick, with the quantity on hand moved on the matching item.

Wix Wix · order #447114:02:11
Classic Tee, Black, M1 × $24.00
Stock before this sale42
Synced automatically
Wix and QuickBooks QuickBooks invoice written
ChannelFigureUpdated
WixWix41sold here
Wix and QuickBooksQuickBooks41updated

What to know before you connect

Inventory limit

QuickBooks is your books, not a shop

Quantities in QuickBooks are a bookkeeping figure no shopper ever sees, and orders go in as invoices without coming back out. That is by design, not a gap.

Manual control

Stock moves when you say so

QuickBooks is not a storefront, so there is no listing to publish. Stock and invoices move once you turn sync on; nothing invents a product page on Wix.

What moves

What a Wix sale writes

One invoice per order, and a count that follows the shop.

When a Wix order lands, we write it into QuickBooks as its own invoice, a line per item with the number sold and the price paid, tied to whichever QuickBooks item shares the SKU. The quantity on hand moves with it, so the books’ count follows what actually sold rather than being typed in at quarter-end.

The quantity in QuickBooks is a bookkeeping figure no shopper ever sees. When you’re reconciling, Wix holds what the shop shows and QuickBooks holds what the books say, and we correct the second from the first.

The boundary

Nothing comes back out

QuickBooks is the books, not a shop, and the connection respects that.

Invoices go into QuickBooks and never come back out, by design: there are no listings, photos or variants to manage on that side, and QuickBooks never writes an order onto your Wix store. That’s the shape of an accounting sink, not a gap.

QuickSync writes to QuickBooks Online: you sign in to Intuit, pick the company file, and we write to that company and nothing else. You connect Wix from QuickSync too and approve the install in Wix.

Questions people ask about this pair

How do I connect Wix to QuickBooks?

You connect your site from QuickSync and approve the install in Wix. You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else. Then match items by SKU and turn the sync on. Keep SKUs within 40 characters, Wix’s limit.

Does Wix integrate with QuickBooks?

Through an app rather than a built-in link. QuickSync writes each Wix order into QuickBooks Online as its own invoice and sets the quantity on hand on the matching item, so the books follow the shop without anyone retyping the day’s orders.

Will anything flow back from QuickBooks to my Wix store?

No. QuickBooks takes invoices in and doesn’t send orders back out, by design. Stock corrections flow from the shop and QuickSync into the books; your Wix store is never overwritten from the ledger.

Do my Wix products show up as listings in QuickBooks?

No. QuickBooks is your books, not a storefront, so there is nothing to list. We write the item and the quantity as a bookkeeping figure, and orders arrive as invoices.

Do prices sync from Wix to QuickBooks?

One way, yes. The price you set on Wix is written to the matching item in QuickBooks, so the books read what you actually charge. QuickBooks never writes a price back, so that number stays yours to set on Wix.

Does the tracking number go back to Wix?

Yes, to Wix. When you add a tracking number to an order we send it back and the buyer gets the shop’s normal notification. QuickBooks holds the invoice rather than the buyer, so there is nobody there to notify.

Do orders flow both ways with QuickBooks?

No. A Wix sale becomes an invoice in QuickBooks. Nothing is imported back out of QuickBooks into your shops; it is a one-way accounting sink by design.

What happens if I refund a Wix order?

When Wix reports an actual restock, the inventory quantity can sync to the books. A refund alone does not restore stock. Handle invoice credits in QuickBooks separately.

Which plan do I need for Wix and QuickBooks?

Lite covers Wix and QuickBooks. Lite is $19 a month for two shops and holds 1,000 items, with up to eight connected integrations. You would move up a plan for catalogue size, and your bill goes up by another $19 if you connect a third shop.

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