QuickBooks integration that keeps your books in step with your stock
Connect QuickBooks Online and your stock figure and your sales arrive on their own. Every order becomes an invoice and every count stays in step, so the books match the shelves without anybody typing it twice.
No credit card · connected in about ten minutes · nothing on QuickBooks changes until you say so
QuickBooksAccounting · your books, not a shop- Both ways, as a book figure
- No listings: it is not a storefront
- Invoices in from your sales, nothing back
- Not applicable: QuickBooks is your books, not a shop
What a QuickBooks integration actually moves
One row per job. Where QuickBooks does not allow something, the row says so plainly, with no tick that carries fine print.
| The job | Does it? | What that means |
|---|---|---|
| Stock we send out | Yes, as a book figure | We write the quantity onto the item in QuickBooks so your books carry the same figure as your shops. Nobody has to type it in twice. |
| Stock we read in | Yes | We can ask QuickBooks for a product’s current number whenever something looks wrong, as well as taking the changes it reports. |
| Prices | Sent | The price you sell at is written onto the item in QuickBooks, so an invoice carries the figure the customer actually paid. |
| Orders coming in | No, by design | QuickBooks is your bookkeeping, so nothing sells there and there is no order for it to hand you. Invoices go in and nothing comes back out. |
| Orders going out | As invoices | A sale anywhere else becomes an invoice in QuickBooks against the right customer and the right item, which is the whole reason to connect it. |
| Tracking going back | Not accepted | QuickBooks has no field for us to write a tracking number into. It is one of four integrations that will not accept one, so the shipping detail stays in QuickSync and in whichever shop the order came from. |
| How fast we update it | Under a second | We write new numbers to QuickBooks immediately. The outbound half is fast on all eleven integrations. |
| How fast it tells us | Not applicable: QuickBooks is your books, not a shop | Nothing sells in QuickBooks, so there is nothing for it to tell us about. |
How the QuickBooks connection is made
About two minutes, no developer, and nothing to copy or paste anywhere.
What you click
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
What we ask for
Your products and stock. Payment card details are never part of it. We ask for what the jobs in the table above need and nothing beyond that.
How you disconnect
From QuickSync’s settings, or from QuickBooks’s own screen for the apps it is connected to. Either side is enough on its own. Your QuickBooks products, stock and orders stay exactly where they are.
What your QuickBooks products look like once connected
Products, Orders and Settings is the whole of it. There is no dashboard to learn.
Every product keeps one number of its own, and each shop it is connected to shows what that shop currently says. When the two disagree you can see it on the same row, along with when it was last put right.
Nothing sells in QuickBooks, so there is no order list coming the other way. What you get is one stock figure and one set of invoices that agree with your shops.
- One count per product, with each shop’s number beside it
- Anything we cannot match goes to a short review list, and we never guess
- Safety stock per shop, so the last one or two are never exposed everywhere at once
| Product | SKU | Stock | QuickBooks | Updated |
|---|---|---|---|---|
| Classic Tee, Black, M | TS-BLK-M | 41 | 41 | 0.4s ago |
| Classic Tee, White, S | TS-WHT-S | 12 | 12 | 2m ago |
| Enamel Mug, Cream | MUG-CRM | 7 | 7 | 9m ago |
| Gift Box, Small | BOX-SM | 3 | 3 | 1h ago |
| Tote Bag, Natural | TOTE-NAT | 0 | 0 | 3h ago |
QuickBooks limits: know them before you connect
Every sync tool has constraints. These are the ones that apply here.
It is your books, not a shop
QuickBooks is your bookkeeping, not a storefront. Its quantity is a figure on the books that no shopper ever sees, so we count it as an integration but not as a shop your customers buy from.
Orders go in and do not come back
Orders go in as invoices. QuickBooks does not send orders back out, by design.
Nothing is written until you say so
We do not put an invoice or a quantity into QuickBooks until you have turned that direction on. Until then it watches and shows you what it would have done.
Connecting QuickBooks takes about ten minutes end to end
Most of it is you reviewing the product matching, not waiting on us. A QuickBooks integration only starts changing things when you tell it to.
Connect QuickBooks
You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.
Connect the other shop
The same again for wherever else you sell. QuickBooks on its own has nothing to stay in step with, so you need at least two connected before anything happens.
Let it match your products
We line the catalogues up by SKU first, then by title, and hand you a short list of whatever we could not match. You decide what happens to those.
Watch, then switch it on
Leave it watching for a few days and check the numbers agree. When you are happy, let it start making changes, one shop and one direction at a time if you prefer.
Connect QuickBooks with
Each combination has its own guide, because no two channels allow exactly the same things.
Or read about another shop on its own
Every integration has a page covering what it can and cannot do.
QuickBooks is inside the smallest plan
Order volume never changes your bill. Your catalogue size picks the plan, and your plan price covers two connected shops with every shop after that adding it again.
Lite
$19/mo for two shops1,000 items and up to eight connected integrations, with stock kept in step. QuickBooks counts as one of the eight, so there is room for seven more.
Pro
$29/mo for two shops2,500 items and up to eight connected integrations, and the point at which listings and orders start syncing as well as stock. Most sellers running a second shop end up here.
Ultra at $69 and Ultra+ at $99 add larger catalogues, price rules and setup help. Every plan starts with a 14-day free trial and no card.
Questions QuickBooks sellers ask
How quickly does QuickBooks get my sales?
Straight away. A sale anywhere else becomes an invoice in QuickBooks within a second or so, and your stock figure is written at the same time. Nothing sells in QuickBooks itself, so there is no sale for us to go looking for.
What does QuickSync get access to on QuickBooks?
Your products and stock, and nothing beyond what the jobs in the table above need. Payment card details are never part of what we receive. You can withdraw the access from the QuickBooks side whenever you like, and we stop.
Will connecting QuickBooks change anything a customer sees?
No, because QuickBooks is not a storefront. It holds items, quantities and invoices rather than listings anybody can buy, so nothing on your shops changes when you connect it. Ten of the eleven integrations are places a customer can reach. This is the one that is not.
Can QuickBooks send orders back to my shops?
No, and that is deliberate. QuickBooks is a one-way accounting destination: invoices and quantities go in, and nothing flows back out to your shops. If you want a shop that fills orders taken elsewhere, you pick one of the six sales channels that can take an order in.
Does the tracking number go back to QuickBooks?
No. QuickBooks has no field for us to write one into. Amazon, Square, Clover and QuickBooks are the four integrations that will not accept a tracking number, so on those you still add it on the shop’s own screen. Six of the remaining seven send it back on their own. Lightspeed marks the order shipped but keeps no number against it.
Which plan do I need for a QuickBooks integration?
Lite covers QuickBooks, at $19 a month for two shops with every shop after that adding another $19, and 1,000 items with stock kept in step. Pro at $29 adds listings and orders and 2,500 items. Eight shops is the limit on every plan. Every plan starts with a 14-day free trial and no card.
Connect QuickBooks and watch one shop correct the other
Make one test sale and watch the other shop’s count drop. If it does not work the way this page describes, you have spent ten minutes and no money.
No credit card required
QuickBooks setup guides
Step-by-step connection notes and the questions support sees most for QuickBooks — separate from this sales page so the how-to can stay specific.