Wix QuickBooks Integration: Sell on Wix. Keep QuickBooks in Step.

Connect Wix and QuickBooks Online through QuickSync to sync eligible Inventory item quantities and sales. Eligible new fully paid sales export as Sales Receipts; unpaid or partially paid sales export as Invoices. Sales syncing requires Pro or higher. Existing bound documents keep their type.

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How to connect Wix and QuickBooks

  1. Connect Wix

    You connect your site from QuickSync and approve the install in Wix.

    ~1 minute

  2. Connect QuickBooks

    You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else.

    ~1 minute

  3. Choose what to sync

    Pick all products or a list, the source store and its locations. Existing products match by SKU.

    ~5 minutes

  4. Start syncing

    Click Start Syncing. Stock aligns from your source store, then stays in step on its own.

    Depends on catalogue size
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Step by stepHow to connect WixHow to connect QuickBooksQuickSync setup guideCheck your SKUs before syncingAll docs

What QuickSync syncs between Wix and QuickBooks

WhatWixQuickBooks
Stock countBoth waysBoth ways, as a book figure
New listingsWe can create and updateNot a storefront, so no listings
PricesSent, with your rule appliedWritten to the item
Orders inInto QuickSyncSales Receipts or Invoices go in; no sales-order import
Tracking backSupported carriers and eligible whole ordersNot applicable
Photos and optionsUp to 6 option groups, 100 optionsNot a storefront, so no photos

Example: follow one Wix sale

For sellers who run their storefront on Wix and their books in QuickBooks Online. Every Wix order becomes its own sales document in the company file you pick, with the quantity on hand moved on the matching item. Eligible new fully paid sales export as Sales Receipts; unpaid or partially paid sales export as Invoices. Sales syncing requires Pro or higher. Existing bound documents keep their type.

Wix Wix · order #447114:02:11
Classic Tee, Black, M1 × $24.00
Stock before this sale42
Synced automatically
Wix and QuickBooks QuickBooks sale synced
ChannelFigureUpdated
WixWix41sold here
Wix and QuickBooksQuickBooks41updated

What to know before you connect

Inventory limit

QuickBooks is your books, not a shop

QuickBooks Online must support inventory tracking for quantity sync on linked Inventory items. Eligible sales sync as Sales Receipts or Invoices on Pro or higher; sales orders are not imported back into your shops.

Automatic after setup

Choose your settings once. QuickSync handles the sync.

Turn on inventory syncing for linked Inventory items. Enable eligible sales syncing on Pro or higher to send paid sales as Sales Receipts and unpaid or partially paid sales as Invoices. QuickSync then syncs automatically; you do not retype each sale.

What moves

What a Wix sale writes

One sales document per order, and a count that follows the shop.

When a Wix order lands, we write it into QuickBooks as its own sales document, a line per item with the number sold and the price paid, tied to whichever QuickBooks item shares the SKU. The quantity on hand moves with it, so the books’ count follows what actually sold rather than being typed in at quarter-end.

The quantity in QuickBooks is a bookkeeping figure no shopper ever sees. When you’re reconciling, Wix holds what the shop shows and QuickBooks holds what the books say, and we correct the second from the first.

The boundary

Nothing comes back out

QuickBooks is the books, not a shop, and the connection respects that.

sales documents go into QuickBooks and never come back out, by design: there are no listings, photos or variants to manage on that side, and QuickBooks never writes an order onto your Wix store. That’s the shape of an accounting sink, not a gap.

QuickSync writes to QuickBooks Online: you sign in to Intuit, pick the company file, and we write to that company and nothing else. You connect Wix from QuickSync too and approve the install in Wix.

Questions people ask about this pair

How do I connect Wix to QuickBooks?

You connect your site from QuickSync and approve the install in Wix. You sign in to Intuit and pick the company file. QuickSync writes to that company and nothing else. Then match items by SKU and turn the sync on. Keep SKUs within 40 characters, Wix’s limit.

Does Wix integrate with QuickBooks?

Through an app rather than a built-in link. QuickSync writes each Wix order into QuickBooks Online as its own sales document and sets the quantity on hand on the matching item, so the books follow the shop without anyone retyping the day’s orders.

Will anything flow back from QuickBooks to my Wix store?

No. QuickBooks takes sales documents in and doesn’t send orders back out, by design. Stock corrections flow from the shop and QuickSync into the books; your Wix store is never overwritten from the ledger.

Do my Wix products show up as listings in QuickBooks?

No. QuickBooks Online is an accounting system, not a storefront. QuickSync links items by SKU and can sync quantities for eligible Inventory items. Sales syncing on Pro or higher sends fully paid sales as Sales Receipts and unpaid or partially paid sales as Invoices.

Do prices sync from Wix to QuickBooks?

One way, yes. The price you set on Wix is written to the matching item in QuickBooks, so the books read what you actually charge. QuickBooks never writes a price back, so that number stays yours to set on Wix.

Does the tracking number go back to Wix?

Supported shipment updates return to the original order when the connected fulfillment store supplies them. Wix return tracking is limited to supported carriers and eligible whole-order fulfillment updates. Unsupported carriers need manual handling in Wix. QuickSync does not push carrier or tracking numbers to QuickBooks.

Do orders flow both ways with QuickBooks?

No. Eligible sales from Wix sync into QuickBooks when it is your fulfillment store and order syncing is enabled on Pro or higher. Fully paid sales become Sales Receipts; unpaid or partially paid sales become Invoices. Sales orders are not imported back out of QuickBooks into your shops.

What happens if I refund a Wix order?

When Wix reports an actual restock, the inventory quantity can sync to the books. A refund alone does not restore stock. Handle invoice credits in QuickBooks separately.

Which plan do I need for Wix and QuickBooks?

Lite supports inventory syncing for eligible items. Sales syncing into QuickBooks Online requires Pro or higher. Your QuickBooks Online plan must support inventory tracking for quantity sync. Start with a 14-day trial, with no credit card, and check our pricing page for current plans.

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